Validation Error 6575

Short Text: Continuing student enrollment is missing for a transfer between different districts / CMOs / Choice Schools.

Long Text: Continuing student enrollment is missing for a transfer between different districts / CMOs / Choice Schools. To correct the error, the expected transfer district / CMO / Choice Schools needs to submit the continuing enrollment.

How to Fix: Another school outside your district reported that one of their students was transferring to a school in your district. Because WISEdata hasn’t yet seen reported proof of this transfer, you need to take action. This rule throws if there is an Expected Transfer Response of 'Yes, Known to be continuing' but no enrollment record is attached to the student for the specified school year.

• If this student transferred to your school/district or Choice system, as suggested by the transfer response, then submit a WISEdata enrollment record for the student; a new enrollment will prove the student's status as a transfer rather than a dropout.

• It's also possible the student accidentally has two WISEids linked, making it look like the student with one of the WISEids hasn't enrolled. If this is the case, you will need to identify the duplicate WISEid and merge the records, and/or delete the extra WISEid record. Duplicate Merge Requests are conducted in the Message Center Menu of the WISEid Portal.

Example: Choice School Charley notices an error that Fran was set to be a transfer to Kit Kat Elementary, a Choice school, from Skittles Elementary, a school in a neighboring district, but Fran doesn’t have a new enrollment set up in WISEdata at Kit Kat, the expected transfer school. Charley discovers that Fran has been attending Kit Kat Elementary, so she works in her Student Information System (SIS) to set up an enrollment record for Fran. 

Technical Details:

Business Rule Logic:

• Throw on expected transfer. District check this rule for only students with active and Merged WISEid status.
• Refer to WISEid Person table to check this status.
• Submitting district is Primary and Exit type is ETC - AND - Term Completion Indicator = N or NULL - AND - Expected Transfer Response = S - AND - no subsequent Primary or PPP has been entered by any district in the current school year or until the 3rd Fri of Sept of the immediately next school year.
• If a record is PPP do not throw this error.

 NOTE: 2020 used Completion School Term (CST), but 2021 and onward uses Term Completion Indicator (TCI). While checking for subsequent Primary and PPP are included as subsequent enrollment.

For more info, see the Term Completion Indicator data element page

For more information, see the Exit Types data element page

For more information, see the Enrollment Type data element page