Short Text: Section with Students Exists but Staff Section Association is Missing
Long Text: The section and student section association are submitted from a school, but the staff section association record is missing for that section. To fix the error make sure the staff WISEid and Local Person ID are added in the WISEid App, and then submit the staff section. If the staff section association does not exist, then delete the section.
NOTE for CTE Scenarios: Only a CTE-licensed teacher is allowed to teach a CTE course. For Career and Technical Ed courses the staff section association is conditionally required for CTE and College and Career Ready (CCR) reporting, both CTE and CCR data are required on state and federal reporting levels. As such, when Warning 7445 is received because it is associated with a CTE course/staff member, this Warning needs to be resolved, not just acknowledged.
How to Fix for CTE Courses / Staff Section Association: This warning displays when students are signed up for a course for which the staff section association is missing a CTE licensed staff section association. To fix this for CTE courses:
Make sure that a CTE-licensed teacher is associated with the CTE course.
If the teacher associated with the CTE course is not CTE-licensed
Students should be enrolled in coursework with properly licensed CTE teachers. CTE licensure is required for Perkins grant funding.
You should select a non-CTE Roster code.
CTE Example: District Deb sees Warning 7445 associated with a high school CTE course being offered this semester, “Mechanics and Repair - Other” (Roster Code 3862). Several students have signed up for the course. Deb investigates to find the root cause of the warning and sees that the staff member associated with this section is not CTE licensed. Because there is no teacher with a CTE license available to teach this course, this course will need to be removed from the course listing in their SIS, and from WISEdata. All students who signed up for that course will need to select and be assigned to a different, available course.
How to Fix for non-CTE Courses: This warning also displays when there are students signed up for a course/section, but there is no staff member assigned to teach that course/section. To fix this for non-CTE courses:
Make sure that a staff member is associated with the section which students are signed up for.
Make sure that the staff member’s WISEid and Local Person ID are correctly entered in the WISEid app.
You may also need to delete the course/section in your SIS if:
Students have signed up for a course/section that is not being taught (should not exist) for the current enrollment period, or
Students have signed up for a course/section for which there is no staff section association (i.e., a course you planned on offering, but there is now no staff member available to teach that course).
NOTE for non-CTE Scenarios: When Warning 7445 is received because it is associated with a non-CTE course/staff member, this Warning can just be acknowledged because there are no state or federal reporting requirements that apply. However, in order to obtain Roster data that is as accurate as possible, DPI encourages all LEAs to resolve all Warnings and Errors to ensure the health of our state’s longitudinal data quality.
Non-CTE Example: District Danny sees Warning 7445 associated with a high school course being offered this semester, “Boat Repair/Refinishing” (Roster code 13672). Several students have signed up for the course. Danny investigates to find the root cause of the warning and sees that there is a staff member associated with this section. However, that staff member retired last school year, and the high school was unable to find a replacement teacher. Because there now is no teacher available, this course will need to be removed from the course listing in their SIS, and from WISEdata. All students who signed up for that course will need to select and be assigned to a different, available course.
Technical Details:
Business Rule Logic: Throw when the section with student section associations exists from a school AND staff section is missing.
Additional Comments
For more information that could prove useful, consider visiting the WISEid: Info, Help and User Guide page, WISEstaff: Info, Help and User Guide page, the Career Education: Info, Help and FAQs page, the Courses data element page, or the Local Person Id Type data element page, or the Staff Section Association Begin and End Dates data element page.
10/21/2022