Short Text: The SEOA ELP Code is 7 and does not align with a previously submitted ELP Code. This student was previously identified as an EL and should be reported as either EL with their latest ELP code, or ELP 6 - Former EL.
Long Text: The SEOA ELP Code is 7 and does not align with a previously submitted ELP Code. This student was previously identified as an EL and should be reported as either EL with their latest ELP code, or ELP 6 - Former EL. Students who have taken the ACCESS test but have not exited should have their latest ELP code reported, even if it is not from the previous school year. Students who have exited EL status should retain ELP 6 - Former EL to differentiate them from their Never-EL (ELP 7) peers. If this student was misidentified as EL but that status has now been reverted, following the process in Chapter 4 of the EL Policy Handbook, you may acknowledge this warning and we will accept the value of ELP 7 - Never EL. However, you may need to acknowledge this warning annually to confirm that the student should continue to be reported as non-EL.
NOTE: Choice schools receiving Title III funds are required to provide this data.
How to Fix: This warning displays when WISEdata detects an unexpected change in ELP code. An ELP Code is the same thing as a student’s ACCESS for ELLs test score, which is a numerical score of 1 - 6, or a code of 7 indicating the student was never an ELL (English Language Learner) student. As such, the terms ‘ELP code’ and ‘score’ are often used interchangeably. EL (English Learner) is also used synonymously with ELL to refer to the student.
This warning will most likely occur in a scenario where a student transfers from one school to another. Another likely scenario is that, at some point in the student's academic history, an incorrect ELP code was assigned that cannot be changed by the current LEA.
DPI designed this warning to help maintain accuracy of ELP code data. DPI encourages users to verify the accuracy of the ELP code submitted before they acknowledge this warning or change an ELP code.
To fix:
- First, look through the student record/s (digital and paper) to locate the student’s English Language Proficiency (ELP) code. This code is associated with the student educational organization association (SEOA). In WISEdata Portal, you will find this information on the specific Student Details screen, under Programs, Language Instruction, Language Instruction Program Assessments:
Then, verify that the student was identified as EL and has an ELP Proficiency code from the previous school/school year.
NOTE for Choice Schools: Without access to WISEdash for Districts, you can still view data from the three years stored in WISEdata Portal via WISEdata Exports. The following Exports display ELP Code: 3rd Friday of September, Attendance YE, Enrollment, and Mass Enrollment Export.
NOTE for Public Districts: This data can be easily reviewed on WISEdash for Districts when viewing the Student Profile in WISEdash for Districts.
This report allows for the viewing of all ELP codes reported for all enrollments, even those reported by other LEAs. If you are following the steps on the WISEdash How-To webpage linked above, use Method.
When viewing the Student Profile, select "TFS Count" from the Snapshots dropdown menu.
In the Demographics section, you will see all ELP Codes reported for the student for all years of enrollment.
NOTE: You can click and drag the ELP Code (or any) column on the student profile tables in WISEdash to move them to a preferred location within the table.
NOTE: You can also click on the ‘ELP Code’ header to view the data in ascending value order, or descending value order.
It is often evident when there is a mistake. In this example, the WISEdash Student Profile is showing chronological school years in order. The student’s ELP code:
starts off as a 7 (Never EL) in kindergarten, (2012-13)
then is a ‘2-Beginning’ in both 1st and 2nd grade, (2013-14, 2014-15)
advances to a ‘3-Developing’ for 3rd and 4th grade, (2015-16, 2016-17)
advances to a ‘4-Expanding’ for 5th and 6th grade, (2017-18, 2018-19)
falls back to a ‘2-Beginning’ for 7th grade, (2019-20)
advances to a ‘3-Developing’ for 8th, 9th and 10th grade, (20-21, 21-22, 22-23)
And is then listed as a 7 (Never EL) in 11th grade for the 2021-11)
If the score from the prior year was 1 - 5, then a score of 7 for the current year is never accurate. A score of 7 indicates that the student was never an EL student. If there is an ELP Code from a previous year, this indicates the student *is* an EL student and received services in their previous school year/s.
An ELP Code of 6 would indicate that the student was assessed and now determined to be fully proficient in English.
- Determine which ELP Code (1 - 6) is appropriate for the student in this school/school year. If you are unsure about which ELP code, read through the English Language Proficiency data element page for detailed information.
NOTE: This warning will likely show up annually for this student, once an incorrect ELP code has been entered. Verify the accuracy of the ELP code/s, correct what you can, then acknowledge the warning.
Example: District Deb sees Warning 7473 associated with a student new to her school this year named Robert Lo. Deb enters Rob’s WISEid into the Student Search screen of WISEdata Portal (WDP) to investigate the ELP information on his student details screen under the Demographics section, ACCESS for ELLs value. Deb makes sure to switch the school year filter so she can view Rob’s information from the previous year. She can see that last year Rob’s ELP score was a 6, meaning he was evaluated by the ACCESS test and deemed fully proficient in English.
Deb reads on the ELP data element page that:
A student's ELP code should not change during a school year. ELP codes derived from the ACCESS for ELLs® should be attached to the student record for the following school year, as it is this score which qualifies the student for a language instruction program, or triggers reclassification and monitoring.
Reading this, Deb now knows that Robert’s ELP score should remain as a 6 for this current school year. She verifies this data by looking at Robert’s Student Profile on WISEdash for Districts. She changes his score from a 7 to a 6 in WDP and continues reading:
Reporting Former English Learners
Former-ELs are designated ELP 6 regardless of the overall composite ELP score they received on their last ACCESS for ELLs® assessment. ELs must be reclassified as Former-ELs upon scoring a 5.0 or higher, and may be reclassified upon scoring 4.5 or higher if the district uses a secondary measure to assess proficiency. See the DPI EL Policy Handbook for more information.
Former-ELs are monitored for two years after they are reclassified. This is a civil rights compliance activity to ensure that they did not suffer academically due to their lack of English proficiency. This two year period is a time to focus on supporting students academically, and a monitoring descriptor is sent via the sLIPA to indicate that this process is occurring.
Reading this, Deb now also knows that Robert’s ELP score should remain as a 6 when this current school year completes and that it counts as a “monitoring” year.
Technical Details:
Business Rule Logic: Thrown on SEOA, when Current Year ELP Code on SEOA is 7; AND Prior Year Composite Proficiency Level is between 1.0 and 6.0 inclusive; AND student is currently in grade KG-12.
Note: 1. Exclude PK, K3, and K4
2. Run for Primary enrollment
Additional Comments
For more info, see the ACCESS for ELLS page.
For more info, see the English Language Proficiency (ELP) Code data element page.
For more information, see the English Language Learner Policy Handbook page.
For more information, see the How to Locate ACCESS Scores and ELP Codes in WISEdata Portal and in WISEdash for Districts mini tutorial.
4/18/2024