WISEstaff is Open for 2025-2026

Date: September 30, 2025 

To: WISEstaff Primary, Secondary, and Generic Contacts (including public school districts, independent charter school districts, ICS Governance Boards, CESAs, CCDEBs, and DPI, DOC, and DHS state schools) 

From: Department of Public Instruction—Partner Support (PS) Team and the Bureau of Educator Licensing   

Subject: WISEstaff is Open for 2025-2026

The WISEstaff data collection is now open. To get started, log in to WISEstaff and update your WISEstaff contact information (Resources > Update Contact Info). After that, log in to WISEid and upload your staff person records prior to beginning your contract and/or assignment file uploads.  

The preliminary certification deadline is November 11, 2025. It is important that you submit your data for preliminary certification by this date to ensure we include it in the preliminary license audit snapshot. You can make corrections after the preliminary license audit at any time before the final certification deadline on March 24, 2026. 

Partner Support holds weekly WISEstaff User Group calls every Tuesday from 11 a.m. to 12 p.m., October 14th through March 31st, 2026. You can see upcoming calls and other important events on the WISEdata Events page. You can open the WISEstaff User Group call weekly agenda to enter your questions before the call and to review what’s been covered in past calls.  To access the User Group agenda, you must join the WISE Community team. The WISE Community contains vital communications, updates, and resources for WISEstaff, WISEdata, WISEdash and other areas, and provides a peer-to-peer connection platform to ask (or answer) questions and collaborate with fellow school/district and DPI staff.  

Common topics in the Tuesday User Group meetings are:

• Updates from the DPI Educator Licensing and WISEstaff development teams  

• Overview and demonstrations of new WISEstaff functionality 

• Demonstrations of existing WISEstaff features 

• Answers to frequently asked or important licensing questions 

• Q&A – we reserve a portion of every call for Q&A so you can ask your own WISEstaff questions! 

WISEstaff Functionality Updates 

Refer to the WISEstaff User Guide for details on system functionality. A handful of Assignment Code List changes are in effect for the 2025-2026 school year.  

Important Dates (find a full timeline on the WISEstaff Data Collection Reporting Information and Timeline page): 

Resources: 

• WISEstaff Data Collection Reporting Information and Timeline 

• WISEstaff User Guide 

• WISEstaff Help 

• Assignment Code List 

• File Layouts and Templates 

• WISEdata Events page 

• WISE Community | WISEstaff 

• WISEstaff User Group Agenda 

• Public WISEstaff Reports 

• General Licensing Information (including the Licensing 101 module) 

If you need guidance, please reach out to us. We are here to support you in submitting the most accurate data possible. If you need assistance with WISEstaff, submit a WISE help ticket to Partner Support. If you have a licensing-related question, please contact Educator Licensing. We are all here to help with any of your staff reporting questions.  

Thank you for your continued attention to data quality! 

DPI Partner Support and Educator Licensing Teams