WISEstaff is Open for 2025-2026

Date: September 30, 2025 

To: District Administrators of public-school districts, independent charter school districts, ICS Governance Boards, CESAs, CCDEBs, and DPI, DOC, and DHS state schools. 

From: Department of Public Instruction—Partner Support (PS) Team and the Bureau of Educator Licensing   
 

Subject: WISEstaff is Open for 2025-2026 

The WISEstaff data collection is now open. The WISEstaff Reference Guide for Administrators explains why we collect this data and how it helps District Administrators meet their State and Federal staff and licensing reporting requirements. It also includes a list of tasks that Administrators should complete for this collection.

Action Needed: Update WISEstaff Contacts 

If there have been personnel changes since the 2024-2025 school year and another person will be responsible for completing the WISEstaff collection, be sure to have the WISEstaff Application Administrator grant that person access to WISEstaff through the WISEsecure application in WISEhome.  New WISEstaff contacts need to be identified in the WISEstaff application itself. WISEstaff users will be redirected to the contact page upon login until contacts are verified for the year. We cannot ensure communications are sent to the appropriate personnel until these contacts are updated and/or verified. 
 

Administrator tasks for the fall/winter (September - January) period are: 

• By Oct 3: Ensure you or your District Security Administrator review staff access to WISEstaff in WISEsecure, especially if there have been changes in personnel or duties. DPI recommends that administrators, business office staff, and state reporting staff have access to both WISEid and WISEstaff. 

• By Oct 3: Review the WISEstaff Data Collection Timeline and ensure staff who are responsible for reporting data are aware of user group calls and deadlines. The full timeline is available on the WISEstaff Data Collection: Reporting Information page. Dates for upcoming User Group calls and other events are on the WISEdata Events page.   

• By Nov 11: Perform a data quality review within WISEstaff using the Data Quality Dashboard to compare current year staffing totals to previous years. 

• By Jan 30: Follow up with staff who are missing Entity IDs to ensure they have submitted their license applications. 

A communication was sent to the current WISEstaff contacts on file and was posted to WISE Community | WISEstaff. Please direct any personnel responsible for WISEstaff to the WISEstaff channel in Teams.

Timeline

Please review the WISEstaff collection timeline below. Find additional information, as well as the full timeline, on the  WISEstaff Data Collection: Reporting Information page.