To: Choice Administrators and WISEdata Choice school primary, secondary, and generic contacts
Date: 10/14/25
Subject: December 9, 2025, Student Snapshot for Accountability Reporting
Hello,
The December Student Snapshot for data submitted through WISEdata is rapidly approaching. This year’s snapshot is on December 9. We recognize you are busy with competing priorities, but we hope the information below helps you plan your data quality efforts.
What makes Snapshots so important? Snapshot data are used for score calculations in the Accountability Report Cards. Given the impact and long-term use of these data, please do your best to ensure your school’s data are accurate at the time of the December 9 snapshot by starting review and corrections now.
Data included in this snapshot:
For more information on the data included in the snapshot, please visit the Snapshot Preparation Guide. We recommend that LEAs proactively address issues well before snapshot day. A basic aspect of data quality includes making sure data is flowing from your SIS to DPI and that you have addressed all validation errors and warnings to the best of your ability.
Once the snapshot is taken, the data are considered certified and final.
What’s next?
Plan to work diligently over the next couple of months to ensure data are accurate.
Partner Support may reach out to assist with any outstanding data concerns noted by DPI, but, in general, we will continue to communicate by displaying data quality alerts in the WISEdata Portal.
It is important to have a WISEdata Primary and/or Secondary contact set for the 25-26 school year because ONLY primary and secondary contacts will be able to acknowledge the alerts.
Need Help?
Visit our Snapshot Preparation Guidance page for helpful resources, including the Data Quality Auditing webpages for assistance with topics like economically disadvantaged status, enrollment data, graduation data, and TFS data.
WISE User Group: Partner Support holds weekly WISE User Group calls every Tuesday at 1:30 p.m. through December 16. Hear application updates, view demos, and ask questions. Visit the WISE Events Calendar for more information!
WISE Community: If you haven’t joined yet, become a community member. The WISE Community contains vital communications, updates, and resources for WISEdata. It also provides a peer-to-peer connection platform to ask (or answer) questions and collaborate with fellow school staff.
For Choice Administrators: Use the WISEadmin application to access important WISE-related information. Visit the WISEadmin: Info, Help and User Guide webpage for more information.
Please reach out to us.
We are here to support you in submitting the most accurate data possible. If you need assistance, submit a WISE help ticket.
Thank you for your continued attention to data quality and for all that you do!
DPI Partner Support
Date: 10/14/25
Subject: December 9, 2025, Student Snapshot for Accountability Reporting
Hello,
The December Student Snapshot for data submitted through WISEdata is rapidly approaching. This year’s snapshot is on December 9. We recognize you are busy with competing priorities, but we hope the information below helps you plan your data quality efforts.
What makes Snapshots so important? Snapshot data are used for score calculations in the Accountability Report Cards. Given the impact and long-term use of these data, please do your best to ensure your school’s data are accurate at the time of the December 9 snapshot by starting review and corrections now.
Data included in this snapshot:
- 2024-25 Year End Completion data (used to calculate Graduation Rates and Chronic Absenteeism)
- 2025-26 Third Friday of September (TFS) Enrollment
- 2024-25/2025-26 Demographics, including economically disadvantaged status
- 2025-26 Digital Opportunity Data (optional)
For more information on the data included in the snapshot, please visit the Snapshot Preparation Guide. We recommend that LEAs proactively address issues well before snapshot day. A basic aspect of data quality includes making sure data is flowing from your SIS to DPI and that you have addressed all validation errors and warnings to the best of your ability.
Once the snapshot is taken, the data are considered certified and final.
What’s next?
Plan to work diligently over the next couple of months to ensure data are accurate.
- Use the WISEdata Portal to catch and correct data quality issues prior to snapshot.
- Review WISEdata validation messages, and take advantage of the Tags feature and Snapshot-focused tool to mark statuses and divide up data categories to review.
- Fix any incorrect data in your student information system (SIS) and resubmit.
- NOTE: All 2024-25 updates must be manually submitted from your SIS. Prior year updates will not be submitted automatically. If you need to send prior year 2024-25 data, work with your SIS vendor to ensure that updates flow to WISEdata. You may need to push the data manually.
- Review your data using:
- WISEdata Data Quality Indicators: These bar charts give total enrollment counts, breaking down each demographic using the drop-down menus.
- WISEdata Exports: Review the Mass Enrollment and Third Friday of September exports for total enrollments.
- WISEdash Extracts: Review these files from the WISEdata Portal Exports screen.
Partner Support may reach out to assist with any outstanding data concerns noted by DPI, but, in general, we will continue to communicate by displaying data quality alerts in the WISEdata Portal.
- View school-specific alerts by clicking the ‘Alerts’ tab from the top banner in the app.
- Alerts will be released on or before November 5 to let you know of any critical issues to review, correct, and/or acknowledge.
It is important to have a WISEdata Primary and/or Secondary contact set for the 25-26 school year because ONLY primary and secondary contacts will be able to acknowledge the alerts.
- Additionally, because communications (like this one) are sent to the contacts in WISEdata, ensuring these contacts are set correctly means information flows to the right people.
Need Help?
Visit our Snapshot Preparation Guidance page for helpful resources, including the Data Quality Auditing webpages for assistance with topics like economically disadvantaged status, enrollment data, graduation data, and TFS data.
- Find answers quickly using the resources on our Help page.
- Join us for a Choice School Snapshot Preparation Webinar/Q&A on November 6, or check out in-person snapshot workshop options!
- The next New User Training: WISEdata Portal Navigation & WISEdata Basics will be held on Wednesday, November 5th at 1:30 p.m..
- Visit the WISEdata Events Calendar page for more training opportunities.
WISE User Group: Partner Support holds weekly WISE User Group calls every Tuesday at 1:30 p.m. through December 16. Hear application updates, view demos, and ask questions. Visit the WISE Events Calendar for more information!
WISE Community: If you haven’t joined yet, become a community member. The WISE Community contains vital communications, updates, and resources for WISEdata. It also provides a peer-to-peer connection platform to ask (or answer) questions and collaborate with fellow school staff.
For Choice Administrators: Use the WISEadmin application to access important WISE-related information. Visit the WISEadmin: Info, Help and User Guide webpage for more information.
Please reach out to us.
We are here to support you in submitting the most accurate data possible. If you need assistance, submit a WISE help ticket.
Thank you for your continued attention to data quality and for all that you do!
DPI Partner Support